Price list 2017

DOCUMENTS SUBJECT TO PUBLIC LAW

  EUR
1. Certificate
25.00
2. Copied, certified facsimile  
first page 18,00
each following page 3,00
3. Certified, rewritten facsimile, excerpt or extract of document  
Per page 32,00
The price for documents in any other source language than Finnish or Swedish is double the normal price.  

4. Personal and family details from documents contained in  the Population Information System / Genealogy

 
concerning the information of one person, their spouse, parents and children 18,00
each generation listed in addition to the previous 9,00
a single piece of information concerning one person 9,00
5. Decisions based on the Personal Data Act  
Decision for permit 175,00
6. Other fees  
Invoicing fee 5,00
Customers will be charged for additional postage services (e.g. COD).  

ADDITIONAL INFORMATION

Prices are based on Decree on fees of the National Archives 1281/2016 issued by the Ministry of Education and Culture.

The services listed in items 1, 3–4 will be delivered in three weeks maximum (Section 31.2, Administrative Procedure Act, 434/2003).

The services listed in item 2 will be delivered within two weeks maximum, for regular requests, and within one month maximum, for requests requiring special measures (Section 14, Act on the Openness of Government Activities, 621/1999).

No VAT shall be charged for documents subject to public law.

Rectification of decisions pertaining to fees for documents subject to public law can be sought within six months from the date of the decision, in accordance with the provisions in the Administrative Procedure Act.

 

DOCUMENTS SUBJECT TO PUBLIC LAW

Inter-library loans EUR
1. Microfilms
 
Each batch of borrowed items in Finland 18,00
   One batch of borrowed items may contain a maximum of five microfilm rolls or 500 microfilm cards  
For each batch of borrowed items that contains both microfilm rolls and microfilm cards (max. five rolls and 500 cards) 28,00
For each batch of borrowed items sent to a foreign address (max. four rolls or 300 cards) 28,00
2. Documents sent by post (archive boxes, bound material, acts)
 
   The batches are sent as packages of max. 15 kg  
Per package (max. 15 kg), one-way 20,00
Per package (max. 15 kg), two-way 30,00
3. Documents sent as freight
 
The transport company will invoice the customer for the shipping costs.  
4. Other fees
 
Handling fee (when invoice is sent separately for each batch)  11,50

ADDITIONAL INFORMATION

Prices are based on Decree on fees of the National Archives 1281/2016 issued by the Ministry of Education and Culture.

The delivery time for loans between archives or libraries is one month maximum, apart from loans subject to queues.

No VAT shall be charged for documents subject to public law.

Rectification of decisions pertaining to fees for documents subject to public law can be sought within six months from the date of the decision, in accordance with the provisions in the Administrative Procedure Act.

 

SERVICES PROVIDED ON THE BASIS OF THE ACT ON THE OPENNESS OF GOVERNMENT ACTIVITIES

Facsimile service  
Regular copies EUR
1. Paper copy or document file print out size A4 – A3
 
A4 0,65/page
A3 1,30/page
Bound document/page 1,30/page

2. Paper copy or file of a map, drawing or photograph in print out sice A4 – A3 (original size max. A2)

 
A4 3,00/page
A3 5,00/page
Larger sizes (if the necessary equipment is available) 10,00/page
3. Paper copy of microfilm
 
Print out size A4 1,00/page
Print out size A3 2,00/page

4. Paper copy or file of materials subject to digital archives access permits  or access restrictions

 
Print out size A4 1,00/page
Copies requiring special measures  

5. Searching fee[1]

 
- No fee for first 30 min.  
- Additional fee for each 30 min. or fraction thereof 20,00
The fee will be charged even if the requested document was not found.  
6. Other fees
 
Handling fee for each separate shipment 11,50
Additional fee for COD 4,30
Additional fee for recorded deliveries 6,50

[1] A searching fee, added to the facsimile fees, covers the cost of finding the information and/or removing confidential sections.

ADDITIONAL INFORMATION

Prices are based on Decree on fees of the National Archives 1281/2016 issued by the Ministry of Education and Culture.

Regular copies will be delivered within one month maximum and copies requiring special measures will be delivered within two months maximum (Section 21 b, Archives Act, 831/1994). If the request concerns a matter under consideration by another authority or pertains to the rights, interests or obligations of a natural person or a legal person, the copies will be delivered within two weeks or one month maximum, respectively (Section 14, Act on the Openness of Government Activities).

No VAT is charged for documents subject to the Act on the Openness of Government Activities.

If the party liable to payment finds that there has occurred an error as defined in Section 34 of the Act on the Openness of Government Activities (621/1999) in the issuance of a fee under the Act on Criteria for Charges Payable to the State (150/1992), said party can request rectification from the authority charging the fee within six months from the date of setting the charge. Complaints against a decision on the request for rectification can be placed as defined in the Administrative Procedure Act by submitting an appeal to a competent Administrative Court as defined in Section 12 § of the Act. No appeal may be lodged against the Administrative Court’s decision.

 

BUSINESS SERVICES

Prices are given both excluding and including tax (VAT 24%).

Additional and special copying services EUR (VAT 0%) / EUR (VAT 24%)

1. Digitisation on storage device, high quality, original size max. A0 (available only at Rauhankatu 17, Helsinki)

 
Digitisation (1 page or corresponding content) 18.55 / 23.00 per file
Digitisation as hourly charged work 40.00 / 49.60 per hour
Storage devices are charged separately (see Appendix).  
2. Self-service copying
 
Microfilm print outs, A4 0.44 / 0.55 per image
Scanning of bound documents (Rauhankatu 17, Helsinki) 0.81 / 1.00 per image
3. Facsimile service supervision fee 35.00 /43.40 hour/person
When using an external facsimile service  
4. Other fees
 
Handling fee (added to all chargeable services) 11.50 / 14.26 per batch
Additional fee for COD 4,30/ -
Additional feel for recorded deliveries 6,50/-
Note: No VAT is charged for COD and recording (Posti’s price list, 1 January 2017)  

ADDITIONAL INFORMATION

Prices for the facsimile services are based on Decree on fees of the National Archives 1281/2016 issued by the Ministry of Education and Culture.

Business services will be delivered within two months maximum (Section 21 b, Archives Act).

Disputes pertaining to charges on business services will be handled as a civil case in a District Court.

 

BUSINESS SERVICES

Prices are given both excluding and including tax (VAT 24%).

Handling fee (added to all cargeable business services) 11.50 / 14.26 per batch.

 

Other services EUR
1. Research enquiries
 
Each 30 mins. or fraction thereof 24,19/ 30,00
2.  Training services
 
Prices for each course are given in the National Archives’ training programme (Arkistolaitoksen koulutusohjelma) published yearly on the National Archives website.  Those who notify their cancellation less than one week before the beginning of a course will be charged 50% of the course fee. Those not attending a course without notification or an acceptable reason will be charged for the full course fee.  
Tailored courses 1,300.00 / 1,612.00 per day
Lectures 180.00 / 223.20 per hour

Travel expenses are charged separately.
Training services are always subject to a written agreement.

 
3. Consultation services
 
Consultation, for each hour and fraction thereof 70.00 / 86.80 per hour
Special consultation 121.00 / 150.04 per hour

Travel expenses are charged separately.
Consultation services are always subject to a written agreement.

 
4. Chargeable material management services  
Always subject to a written agreement.  
Material sorting, description and digitisation  
Project management 121.00 / 150.04 per hour
Planning and supervising material transfer (projects) 70.00 / 86.80 per hour
Project supervision 50.00 / 62.00 per hour
Material sorting and description 35.00 / 43.40 per hour
Material digitisation 40.00 / 49.60 per hour
Preparing digitisation 35.00 / 43.40 per hour
Supervising material transfer (chargeable storage) 35.00 / 43.40 hour/person
Costs for material, supplies, screening, transport, etc. are charged separately (see Appendix).  
Material storage subject to a fee  
New contracts:  
National Archives, Helsinki EUR/shelf metres/month
- Rauhankatu premises 1,65/2,05
- Hallituskatu premises 1,65/2,05
- Siltavuori premises 1,50/1,86
- Sörnäinen premises 1,20/1,49
Other premises 1,65/2,05
Backup microfilm archives  
Processing microfilms at the backup archives 35.00 / 43.40 per hour
Material costs will be charged separately.  
Loans to government agencies  
Each 30 mins. or fraction thereof 20,00/24,80
Postage fees as for inter-library loans.  
Shipment fees for loans of microfilms or documents by mail  
The batches are sent as packages of max. 15 kg.                 
Per package (max. 15 kg), one-way 20,00
Per package (max. 15 kg), two-way 30,00

The transport company will invoice the customer for the shipping costs.

 
5. Research room deliveries of material in chargeable storage
 
Charge per delivery 11,00/ 13,64
Invoicing is based on agreements.  
6. Use of premises
 
Auditorium, conference facilities or cafeteria:  
National Archives, Helsinki, Rauhankatu and Siltavuorenranta 282.26 / 350.00 per day
National Archives, Helsinki, Rauhankatu and Siltavuorenranta 141.13 / 175.00 per half a day
Other premises 120,97/150,00 per day
- minimum charge 60,54/80,00
Serving and transport of food & beverages subject to agreement  
National Archives, Helsinki, Siltavuorenranta 48.39 / 60.00 per event
7. Group presentations
 
Normal presentations are free of charge.  
Special presentations 64.52 / 80.00 per hour
(Presentations outside the archives’ opening hours or with a special content)  
8. Publications
 
The prices are listed in a separate catalogue of National Archives publications available for sale.  
9. Supervision fees
 
Supervision of filming or events at premises 35.00 / 43.40 hour/person
Supervision of filming or events at premises after 4:00 p.m. 52.50 / 65.10 hour/person
   
Handling fee (added to all chargeable services) 11.50 / 14.26 per batch
Additional fee for COD 4,30/-
Additional feel for recorded deliveries 6,50/-
Note: No VAT is charged for COD and recording (Posti’s price list, 1 January 2017)  

ADDITIONAL INFORMATION

Prices are based on Decree on fees of the National Archives 1281/2016 ­­issued by the Ministry of Education and Culture.  

Disputes pertaining to charges on business services will be handled as a civil case in a District Court.

Instructions for appeal

 

APPENDIX TO PRICE LIST, 1 JANUARY 2017

PRICE LIST – MATERIALS AND SEPARATE SERVICES AS FEE-BASED SERVICES (VALID FROM 1 JANUARY 2017)

Charges for materials and hired equipment relate to the provision of other fee-based services. The prices have been determined on commercial criteria.

   EUR (VAT 0% / VAT 24%)
1. Thumb drive 4,05/5,02
2. DVD, incl. sleeves 2.10/2,60
3. Archival boxes  
- A4 2,5 -8 cm 2.00/2,48
- A4 10 cm 2,20/2,73
- A4 12 cm 3,00/3,72
- Folio 2,5-6 cm 2,20/2,73
- Folio 8-10 cm 2,50/3,10
- Folio 12 cm 4,50/5,58
- Folio 15 cm 7,50/9,30
- Prices of custom sized boxes as presented in the supplier’s price list  
4. Archival boxes (horizontal)  
- A4 and folio 2,00/2,48
- Prices of custom sized boxes as presented in the supplier’s price list  
5. Protective paper  
- A4 folded, 200/sheaf 30,00/37,20
- Folio folded, 200/sheaf 35,00/43,40
- A4 unfolded, 250/sheaf 50,00/62,00
- Folio unfolded, 250/sheaf 55,00/68,20
6. Charges for use of equipment for digitization (based on agreement)  
- Document scanner 750.00 / 930.00 per month
- Book scanner 900.00 / 1,160.00 per month
7. Charges for destruction and transport of materials will be determined based on the sum invoiced by the service provider.  

The prices are based on the Decree 1281/2016 issued by the Ministry of Education and Culture.